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We recognise the great contributions that our suppliers make to the success of our company and the value they create for our partners and customers. These pages provide key information for all our suppliers.

For the latest information about the coronavirus situation, please see below. 

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New: Digitalisation of purchase orders

We’re taking the next steps on our digital transformation journey with our suppliers. Please note that Equinor will therefore switch to issuing transaction data in a standard digital format for suppliers in Norway during Q4 2020.

A recording of our Virtual Supplier Day held on September 17th is available here.

Information regarding ongoing coronavirus/Covid-19 outbreak

All suppliers are requested to follow national and/or local regulations as they apply.
This means that if national or local authorities have more restrictive regulations than Equinor, these regulations will apply to Equinor suppliers and operations.

Where Equinor is the principal enterprise, suppliers shall follow Equinor’s policy.

Where Equinor is not the principal enterprise, suppliers will be expected as a minimum to follow guidelines from WHO and/or relevant national health authorities and follow principal enterprise's policies.

If you have any questions, please contact your Equinor company representative (CR).

For Norway

  • Follow the regulations from the Norwegian Institute of Public Health and the Norwegian Government.
  • Please see the Norwegian Public Health Institute’s website for definition of “red” and “yellow” regions/countries.
  • If you experience mild symptoms of respiratory infection, no offshore travel or visits to onshore plants or other Equinor premises until at least 24 hours after symptoms disappear. This also applies if Covid-test is negative.
  • If symptoms are more severe (cough, fever, shortness of breath), no offshore travel or visits to onshore plants or other Equinor premises for three days after symptoms disappear. This also applies if Covid-test is negative.
  • People who can document that they have undergone Covid-19, can under certain conditions be exempted from quarantine, ref. requirements from the Norwegian Government.

Additional requirements for offshore travels in Norway

  • Personnel travelling from abroad to work offshore Norway shall have 10-day quarantine before travelling offshore. If you are travelling to Norway directly from a yellow area within the European Economic Area (EEA) or Switzerland, you are exempted from quarantine.
  • If you are a close contact of a person with probable Covid-19 infection (a person quarantined due to travel abroad or a close contact having symptoms), you shall not travel offshore until test results are ready. If in doubt, consult your Equinor company representative (CR).
  • Personnel travelling for Equinor shall use face masks at all heliports. Please bring a face mask with you. For details, consult your Equinor company representative (CR).

Outside Norway

  • Follow the national and/or local regulations as they apply.
  • Please contact your Equinor company representative (CR) for Equinor specific policy and requirements applicable for your location.

We know that our suppliers contribute to significant value to us, our partners and customers, and we believe that maintaining a strong relationship with high-quality suppliers will enable us to maintain competitiveness over time.

Our ambition is to cooperate with the best performing suppliers and we expect our suppliers to maintain a high performance throughout the contract period.

We are committed to using suppliers who operate consistently in accordance with our values, and who maintain high standards for health, safety and environment (HSE), ethics and corporate social responsibility.

Our intention is to contribute to socio-economic development in communities where we have long-term development activities. This contribution may include local procurement of goods and services, direct and indirect local employment, local infrastructure development and local capacity development.  

Our suppliers help us to ensure safe and efficient operation at our facilities, to realise new projects and to give local ripple effects.

We would like continuous improvement to be a common goal for us, irrespective of whether we are dealing with security, technology, innovation, costs or climate. Equinor is committed to good cooperation with our suppliers, and our ambition is to be an open, accessible and responsive player.

What you can expect from us:

  • We will be open about how we work, our requirements and future plans
  • We will ensure balanced and fair treatment to achieve a sustainable supply chain
  • We shall be predictable against the market and the suppliers

Innovate with us — do you have a proposal?

We focus on connecting with institutions and companies large and small that can help us find solutions to concrete business challenges. We are always on the lookout for ideas and solutions to improve and expand our business.

Do you have a proposal for how to apply new solutions to our context in a pioneering way? 

We identify potential suppliers through regular supplier market analysis, and various qualification/screening systems as listed below. Our main sourcing method is competitive tendering.

If you are interested in becoming a supplier to Equinor, we recommend that you register your company information in the qualification systems listed below. Joining these databases does not guarantee that you will become a supplier to Equinor, but you will provide our buyers with information to help them determine whether your company is appropriate for consideration.

  • Equinor’s preferred qualification system: EPIM JQS
  • The qualification system for oil & gas and wind activities in USA and Canada (upstream, midstream, downstream): ISNetworld
  • Screening system for possible vendors (not approved as qualification system):
    • Generation and distribution of electricity in Norway, Sweden and Denmark: U NCE
    • Oil & Gas activities in UK and Netherlands: FPAL
    • Generation and distribution of electricity, distribution grids for gas, heat, cooling, drinking water etc in UK: UVDB
    • Construction and building activities in Norway: StartBANK

All our suppliers must meet our minimum requirements, including safety, security, sustainability and public registration. For contracts involving high risk, the supplier’s management system will need to be qualified.

Downloads and resources are available further down the page.

Equinor will begin issuing transaction data in a standard digital format to enable suppliers to be able to use the data to automate processes and systems in their own organisations, during Q4 2020. 

Our goal is to achieve touchless digital interaction between Equinor and the suppliers with electronic exchange of business transactions.

In order to achieve a more structured and digitised transaction flow, both sender and receiver must be able to produce, receive and utilise the structured and digitised information in their respective ERP systems.

Equinor’s preferred method for digital interaction via B2B transaction is exchange of structured business information using UBL based messaging over a 4-corner model according to the Peppol BIS specifications via Peppol eDelivery infrastructure.

Equinor can send:

  • Electronic purchase order (PO) trough Advanced Ordering v3 (preferred) or Peppol BIS Ordering v3 (if Advanced Ordering is not possible)
  • Invoice certificate

Equinor can receive:

  • Order response
  • Electronic invoice and credit note through Peppol Billing v3

Equinor is developing its solutions to exchange a larger range of business documents such as variation order request (VOR), catalogue, price book and shipping notification.

For more information regarding Business-to-Business (B2B) integration with EHF/Peppol BIS, contact your Equinor Procurement Responsible and/or Company Representative.

 

Our e-Sourcing portal is a web-based tool that covers the e-Sourcing and Manage agreement process for larger contracts.

Tenderers log on to collect published enquiry documents, perform Q&A sessions/clarifications and upload bid documents. Contiki e-Sourcing portal are also used in Framework agreement execution phase, for collaboration related to documents and communication.

What is the e-sourcing portal?
The e-Sourcing portal is a web portal that enables Equinor and Tenderers/suppliers to communicate and collaborate online.

Why use the e-sourcing portal? 

  • Download documents associated with requests
  • Register their interest or intent to bid
  • Ask for and receive answers to clarifications
  • Deliver bidding documents (upload/sharing documents)
  • Manage agreement

Who can use the portal?
Tenderers who receive invitation to participate in a e-Sourcing processes and/or suppliers that have an active contract(s).

Equinor’s eAuction portal is a web-based negotiation tool.

Equinor’s aim to increase the use of eAuctions as a procurement tool, is part of our digital agenda. The eAuction tool will drive efficiency and competitive rates in our industry, without compromising safety and quality. The use of eAuction will be considered on a case-by-case basis, both for contracts and purchase orders. Each eAuction will be carefully designed and supplier training given in advance.

What is the eAuction portal?
The eAuction portal is web tool that enables Equinor and suppliers to negotiate in real time.

Why use the eAuction portal?

  • Transparent and objective commercial negotiation with quick award
  • Open and fair chance to improve procurement ranking
  • Time efficient – no need for travelling
  • HSE and technical weightings are included

Who can use the eAuction portal?
Qualified suppliers who receive invitation to participate in an eAuction event. Ask your Equinor contact person for more information. 

Safety and security always come first for us, without exception. We expect our suppliers to share our commitment to zero harm.

We strive to be an industry leader in safety, security and carbon efficiency, and we believe that all accidents related to people, environment and assets can be prevented.

Since our suppliers’ safety and security performance has a major impact on our own, we strongly emphasise the importance of mature safety and security cultures and organisational values during our supplier pre-qualification.

Supplier personnel who will have access to our locations or systems may be screened using designated lists such as sanctions lists or security related lists to ensure compliance with national and international sanctions regulations, and anti-corruption and security requirements.

As part of international efforts to combat terrorism, human rights violations, money laundering and other criminal activity, certain national governments and international organisations identify both individuals as well as entities as so-called designated parties. 

It will often be prohibited for a company such as ours to do business with or employ parties on a sanctions list. Moreover, such parties may in some instances also represent a security risk for us.

Accordingly, ahead of allowing personnel access to our sites, office locations or systems, we screen personnel through an automated name check against updated versions of relevant sanctions lists in accordance with applicable data protection regulations. 

Ethical conduct is essential for sustainable business and we treat ethics as an integral part of our activities. We expect high ethical standards of everyone who acts on our behalf, and we encourage our business partners to implement ethics standards compatible with our own.

We have zero tolerance for bribery and corruption in any form, including facilitation payments. We will comply with all applicable anti-corruption and bribery laws and take active steps to ensure that bribery or corruption does not occur in our business activities.

We believe in the benefits of competition, and we will always compete in a fair and ethically justifiable manner, both in relation to competitors as well as to customers and suppliers.

To ensure safe, consistent and high quality deliveries we rely on individuals and companies to operate in ways that secure compliance, safety and quality—every time.

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Leaders in all companies must take responsibility for incorporating a good method of operation. The Compliance and Leadership Programme offers paths for answering these questions by focusing on the leadership required for developing a value-based performance culture, handling risk and applying the lessons learned to future deliveries. 

By focusing on the specific steps in the compliance and leadership model, we can all contribute towards creating a safer workplace. Compliance and Leadership is not a short-term campaign, it is how we work.

KEY INFORMATION

Travelling offshore by helicopter

Our air transport services handles more than 300,000 passenger movements on the NCS each year. A correct check in procedure is crucial to ensure that our helicopter operations run smoothly and on time.  

As a passenger, you are responsible to be aware of and follow the relevant requirements set out by us when travelling offshore. The following information will help you to ensure that an effective check in process is achieved.

Key information

How to send deliveries to Equinor

We receive a large number of goods deliveries. Correct packing, marking and labelling is important to secure effective handling and processing.  

SPECIFICATIONS

Here’s what you need to know to ensure successful deliveries our business in Norway.

FOLLOW-UP EMAILS

If a delivery is delayed, Equinor may send you a follow-up form by email. Here’s how to identify emails from us, how to differentiate them from phishing attacks, and how to handle them:

UK DELIVERIES

See also: Specifications for UK goods deliveries to Mariner:

Key information

How to invoice Equinor

Suppliers must be registered prior to submitting invoices to Equinor. All invoices to Equinor must be issued to the correct company entity in the Equinor group, with correct billing address. The correct entity information is stated on the purchase order (PO) you have received.

Invoices that contain incorrect information cannot be processed and will be rejected.
Here are the specifications you need to ensure successful invoicing:

*All figures from Annual report unless otherwise stated