We recognise the great contributions that our suppliers make to the success of our company and the value they create for our partners and customers. Here you can register services and find key information about becoming an Equinor supplier.
Key information for suppliers
Global Supplier Day 2024
This year’s topic is “Searching for better”. Equinor will give an update on our project development portfolio and activities going forward in oil and gas, low carbon solutions and renewables. Presentations will be given by senior vice president Trond Bokn from Project Development, senior vice president Anders Hangeland from Renewables and chief procurement officer Mette H. Ottøy from Procurement and Supplier Relations.
SAP Ariba and Icertis to replace our current sourcing and contract management system
Equinor is undergoing a large digital transformation that will substantially change core business processes and digital tools. One of the first key projects that will impact our suppliers is the Establish & Manage Agreements project, also known as "EMA". The EMA solution features the integration of SAP Ariba and Icertis and will replace our current sourcing and contract management system. The solution will standardise and improve collaboration.
To ensure our suppliers know how to use the new system, we will provide a step-by-step guide on this page. The document will be uploaded here end of October 2024. As the change will be rolled out in waves, based on category business units, suppliers connected to each roll-out will receive the necessary communications to prepare for the change when the time comes.
Please note: During this transition, some suppliers will be invited to interact in Ariba network and some may not experience this change.
Our e-Sourcing portal
Our e-Sourcing portal is a web-based tool that covers the e-Sourcing and Manage agreement process for strategic contracts. As described above, the digital transformation Equinor is undergoing will affect when certain suppliers will transition from the existing e-sourcing portal (Contiki system) to the new solution, SAP Ariba and Icertis. Please note: Once suppliers are directed to use the new solution, communications will be managed there moving forward.
Tenderers log on to collect published enquiry documents, perform Q&A sessions/clarifications and upload bid documents. Contiki e-Sourcing portal are also used in Framework agreement execution phase, for collaboration related to documents and communication.
What is the e-sourcing portal?
The e-Sourcing portal is a web portal that enables Equinor and Tenderers/suppliers to communicate and collaborate online.
Why use the e-sourcing portal?
- Download documents associated with requests
- Register their interest or intent to bid
- Ask for and receive answers to clarifications
- Deliver bidding documents (upload/sharing documents)
- Manage agreement
Who can use the portal?
Tenderers who receive invitation to participate in a e-Sourcing processes and/or suppliers that have an active contract(s).
Our eAuction portal
Equinor’s eAuction portal is a web-based negotiation tool.
Equinor’s aim to increase the use of eAuctions as a procurement tool, is part of our digital agenda. The eAuction tool will drive efficiency and competitive rates in our industry, without compromising safety and quality. The use of eAuction will be considered on a case-by-case basis, both for contracts and purchase orders. Each eAuction will be carefully designed and supplier training given in advance.
What is the eAuction portal?
The eAuction portal is web tool that enables Equinor and suppliers to negotiate in real time.
Why use the eAuction portal?
- Transparent and objective commercial negotiation with quick award
- Open and fair chance to improve procurement ranking
- Time efficient – no need for travelling
- HSE and technical weightings are included
Who can use the eAuction portal?
Qualified suppliers who receive invitation to participate in an eAuction event. Ask your Equinor contact person for more information.
How to invoice Equinor
Before submitting an invoice to Equinor, a supplier must be registered in Equinor’s vendor master with a valid ID and have received a purchase order (PO) for a procurement.
Invoices that do not comply with invoicing requirements will be rejected. Here are the specifications you need to ensure successful invoicing.
Requirements for Invoicing
- Peppol format is the Equinor standard for electronic invoices.
- Contractor shall submit invoice and credit note in the electronic format according to specifications for either Peppol International model for Billing (PINT) or Peppol BIS Billing v3, unless local legislation has other requirements for invoice format or otherwise instructed by Company.
Mandatory reference on invoice | Example |
---|---|
Purchase Order (PO) | 10-digit number and starts with 45 45XXXXXXXX |
Order line reference. Each invoice line shall refer to a specific order line on the PO | For material the order line reference is a single number just like shown on the PO. Example: 10, 20, 30 etc. For services the order line reference is two numbers combined with a separator number just like shown on the PO Example: 10/10, 10/20, 10/30 etc |
Bank account | Supplier bank account number for receiving the payment, IBAN prefferred |
- Suppliers who receive Purchase Orders in the supplier portal hosted by Eye-share and are not yet capable of sending Peppol invoices from their own ERP system (B2B), can use the portal to submit Peppol invoices.
PDFs are only for emergencies when electronic invoicing via Peppol isn't feasible. Please note that paper invoices won't be processed. For further information, contact your contract representative.
- Email address: pdfinvoice@equinor.com
- Only one invoice (including attachments) for each PDF file.
- Only one PDF file for each e-mail.
- Only the PDF attachment will be processed – Any text in the email will be ignored.
Electronic addresses for Equinor Companies supporting Peppol
North America
Brazil
- Equinor Brasil Energia Ltda – Corporate EBE – 04.028.583/0001-10 (PDF)
- Equinor Brasil Energia Ltda – Bacalhau - 04.028.583/0009-77 (PDF)
- Equinor Brasil Energia Ltda – Peregrino - 04.028.583/0002-09 (PDF)
- Equinor Energy do Brasil Ltda – Corporate EEB - 04.580.657/0001-26 (PDF)
- Equinor Energy do Brasil Ltda – BMC 33 - 04.580.657/0003-98 (PDF)
General:
E-mail: invoice@equinor.com
Phone: +47 51999222
For North America:
E-mail: usinvoice@equinor.com
Phone: +1 713 878 6970
For Brazil:
E-mail: paymentstatus@equinor.com
For questions relating to technical setup of Peppol:
Email: vendorportal@equinor.com
Business-to-Business (B2B) digital transactions
Our goal is to achieve touchless digital interaction between Equinor and the suppliers with electronic exchange of business transactions.
Benefits of implementing B2B exchange of business data:
- Minimal manual effort
- Higher quality
- Foundation for automation
- Enables digital future
- Digitally mature suppliers will be preferred by Equinor
- Faster and more efficient plan to pay.
In order to achieve a more structured and digitised transaction flow, both sender and receiver must be able to produce, receive and utilise the structured and digitised information in their respective ERP systems.
Equinor’s preferred method for digital interaction via B2B transaction is exchange of structured business information using UBL-based messaging over a 4-corner model according to the Peppol BIS specifications via Peppol eDelivery infrastructure.
Equinor sends:
- Electronic purchase orders (POs) through Peppol BIS Advanced Ordering 3 (preferred) or Peppol BIS Ordering 3
- Peppol Invoice Response for received Peppol invoices and credit notes
Equinor receives:
- Order responses for business acceptance/rejection/change proposal through Peppol Order Response
- Electronic invoices and credit notes through Peppol BIS Billing 3 or Peppol International Invoice specifications (PINT)
- Advance shipping notices through Peppol BIS Despatch Advise 3
For more information regarding Business-to-Business (B2B) integration with Peppol BIS, contact your Equinor Procurement Responsible and/or Company Representative.
Digitalisation of purchase order transmissions
We’re taking the next steps on our digital transformation journey with our suppliers, where our goal is to achieve contactless digital interaction. Equinor will issue transaction data in a standard digital format to enable suppliers to use the data to automate processes and systems in their own organisations.
In line with our digital Business-to-Business (B2B) strategy, Equinor will issue transaction data in a standard digital format to facilitate suppliers being able to use the data to automate processes and systems in their own organisations.
The digital system for receiving purchase orders will be as follows:
- All purchase orders will be distributed in Peppol BIS Advanced Ordering 3 format or Peppol BIS Ordering 3. Suppliers that can already receive Peppol BIS Order Messages 3 should notify Equinor.
- Suppliers not capable of receiving Peppol Orders can choose to either collect POs from Equinor’s supplier portal hosted by Eye-Share, or enter into an agreement with another Peppol portal of their choice and register to receive purchase orders in Peppol BIS Advanced Ordering 3 format.
The following specific information is for suppliers collecting purchase orders from Equinor’s supplier portal hosted by Eye-Share:
- When the first PO arrives in the portal, you will receive a welcome email informing you that there is a first PO transaction to collect in the portal. The email is based on information registered in our vendor master. You will receive instructions for the first log-on to the portal.
- Once you have logged on you can administer your account in the portal. Here you can indicate who is to receive notifications when POs arrive in the Portal and you can add users who should have access to retrieve POs.
- You are expected to always return an Order Response. The portal is also configured to facilitate converting POs into invoices (PO-flips) for those suppliers not capable of sending eInvoice directly from their system.
Please use the following guide if you need help or more information on receiving purchase orders:
- Any enquiries relating to the content of the PO should be addressed to the contact person in the PO, in line with current practice.
- Suppliers that receive their purchase orders in the Eye-Share portal and want to move from portal collection to B2B (direct integration) can use the Equinor customer support link on the welcome page in the Eye-Share portal.
- Learn more about Peppol (www.peppol.org)
How to send deliveries to Equinor
We receive a large number of goods deliveries. Correct packing, marking and labelling is important to secure effective handling and processing.
Travelling offshore by helicopter
Our air transport services handles more than 300,000 passenger movements on the NCS each year. A correct check in procedure is crucial to ensure that our helicopter operations run smoothly and on time.
As a passenger, you are responsible to be aware of and follow the relevant requirements set out by us when travelling offshore.