Before submitting an invoice to Equinor, you must be registered in Equinor’s vendor master with a valid ID in accordance with the Peppol electronic address scheme (EAS) and have received a purchase order (PO) for a procurement.
As a rule, invoices to Equinor shall be submitted in Peppol BIS/International UBL format via the Peppol eDelivery infrastructure and be PO-matched with the item & service line reference (the latter applies to service lines only). More information can be found below.
The downloadable file lays out the general instructions for invoicing applicable for all suppliers from all locations and in all formats, unless any country-specific or digital requirements specify otherwise.
USA invoicing instructions:
Brazil invoicing instructions:
In the downloadable file below you can see the reference requirements for Peppol 3.0 invoicing.
As a rule, suppliers receiving purchase orders digitally through the Peppol B2B system should invoice Equinor in accordance with the submission of invoices/digital invoicing section below. If it is not possible to comply with this requirement, the supplier must contact us by email email@example.com.
Suppliers that receive POs from Equinor in PDF format can continue to submit PDF invoices in accordance with the non-digital invoicing section below, except in Norway, where EHF/Peppol invoicing is already a requirement. We will accept PO-matched digital invoices from suppliers via a Peppol access point prior to the issuance of a digital PO, if the supplier requests this.
Suppliers located in Europe are requested to submit their invoices in Peppol BIS/International UBL format (EHF in Norway) either directly from their internal ERP system via their access point, or by logging into a Peppol portal for submission.
Suppliers can use the Peppol directory to find all the Equinor company entities that are able to receive digital invoices. If you are invoicing a company entity that has not yet been registered and is therefore not listed in the Peppol directory, please get in touch with us by email at firstname.lastname@example.org.
Equinor can receive Peppol Bis/international UBL-format invoices from any supplier globally who can use one of the IDs listed in the Peppol electronic address scheme (EAS). If direct submission via an access point is not possible, or not desirable, suppliers can use a Peppol portal of their choice to submit their invoice, except where your national government authority regulations prevent the use of Peppol BIS/International UBL. In this case, invoices should be submitted in accordance with instructions in the “Non-Digital Invoicing” section, unless there is a specific digital section herein for the applicable country.
Suppliers can use the Peppol Directory to find all Equinor company entities registered as able to receive digital invoices. If you are invoicing a company entity that has not yet been registered and is therefore not listed in the Peppol directory, please get in touch with us by email email@example.com.
Below are links to external sites with information regarding Norwegian EHF format, European Peppol BIS format and procedures for sending digital invoices and credit notes digitally.
The following email addresses apply to PDF invoice submissions when a deviation is agreed from the main rule of submitting a Peppol BIS/International invoices. No paper invoices are accepted.
Norway and other countries - firstname.lastname@example.org
(unless agreed otherwise with central invoice department)
Brazil - email@example.com
Note: PDF Submission Requirements: